Terms & Conditions

Terms and Conditions for Entry

• All terms and conditions for entry in this exhibition are required. UWS Exhibition Committee reserves the right to refuse any work for unacceptable quality, improper framing, damage caused by shipment, inconsistency with theme or for non-compliance of these terms and conditions. Any work, once selected by the juror, later found to be not in compliance with any term or condition, will be disqualified from exhibiting. Entries will also be screened for appropriateness to the mission of Red Butte Garden. The juror’s decision is final. The UWS Exhibition Committee’s determinations and decisions are final.

• Open to UWS members. Participants are limited to a total of two (2) entries. No refunds once payment is received.
• All works must be original. No copies or likenesses of another artist’s work or works created under instruction.
  Use of copyrighted sources is prohibited. 
• All works must have been completed within the last two years, and not have previously been exhibited in a juried exhibit sponsored by the Utah Watercolor Society. 
• All works must be rendered in water media. Artists are encouraged to paint on watercolor paper or canvas, clay board, or other experimental surfaces. Work may be varnished or glazed for surface protection.
  • No water-based oils.
  • A work that is primarily collage must use water media paper painted by the artist. A work that is mixed media/collage must use at least 80% water-based media in conjunction with other media, such as pastel, ink, crayon, printed collage papers, and found papers. These "other media" may not be the dominant element. No work with 3-dimensional found objects or digital art will be accepted. 
  • Acceptable water media includes: transparent watercolor, gouache, ink, acrylic, casein, and egg tempura. 
  • Any questions on acceptable media should be discussed with the Exhibition Coordinator prior to entry submission. Contact information is at the end of this prospectus.
• Framed image may be no larger than 144 square inches including frame. To determine eligible size, multiply height by width.
  • Eligible: A 5”x7” painting in a 8”x10” mat (frame opening), will likely be in a frame measuring 10”x12” outer dimensions = 120 in². 
  • Eligible: An 8”x10” painting, framed without a mat in an 8”x10” frame opening, will likely be in a frame measuring 10” x 12” outer dimensions = 120 in².
  • • Not eligible: An 8”x10” image in a 11”x14” mat (frame opening), will likely be in a frame measuring 13”x16” outer dimensions = 208 in² (too large). 
    • Not eligible: An 8”x10” painting on gallery wrap canvas, without a frame.
  • Framing. 
    • All paintings must be framed and ready to hang with wire supports. 
    • No gallery-wrap presentations. 
    • Glass, Plexiglas and/or mat are acceptable but not required. Paintings presented without Glass or Plexiglas must have a protective coating or varnish applied. 
    • Paintings may be floated on a mat or matted in the traditional way. 
    • Stable and professional backing material required.  
  • Artists are responsible for delivery and pickup of selected work to and from the exhibition venue. See “Calendar of Events,” above, for artwork delivery and pickup dates.
    • A $20 minimum charge will be assessed for each painting not retrieved on time (a $15 handling fee, plus a $5 storage fee). An additional $5 charge will be assessed each week painting is not retrieved. 
    • Artists not able to retrieve paintings on specified dates must make arrangements for someone else to pick up the work. Please do not call exhibition coordinator for this service.
  • Works juried for this exhibition must be delivered for the exhibition dates and remain for the duration of the show. 
    • Artists may not substitute another work for an accepted work, nor withdraw the work once selected by the juror. Artists whose work is selected and then not delivered at the designated delivery date to the exhibition venue is considered withdrawn. 
    • Artists who do withdraw work may be denied entry in future UWS exhibitions for two years. 
    • By entering this exhibition, you grant permission to use your artwork image in publicity. 
    • Artwork deemed not in compliance with this prospectus’ terms and conditions is considered withdrawn. 
  • All artwork must be for sale. A commission of 30% will be deducted from all sales. 
    • No changes in price or other entry details can be made after the submission deadline. By entering this show, the artist enters into a contract with the gallery, which will be the acting agent for the sale of his/her artwork. 
    • All pieces must have a label on the back with Artist’s first and last name, title of the painting, telephone number and email address, and price.
    • Artists who sell paintings will need to complete a W9 form for the gallery.  Click this link for a blank W9 form. The form also can be downloaded from the resources page of the UWS website, utahwatercolor.org
  • While utmost care will be taken in handling entries and artwork, neither UWS nor its representative will be responsible for damage or loss from any cause. 
  • By entering this exhibition, you grant the UWS permission to publish digital and print images of your artwork entered in UWS sponsored exhibitions in perpetuity for the purpose of education, for publicity in promotion of its exhibitions and your artwork, for digital and print UWS communications, such as its Newsletter, and for UWS archives.